More secure cooperation among administrations
This system has been recognized as one of the best consolidated projects related to interoperability and security by the IV Congreso Nacional de Interoperabilidad y Seguridad (CNIS 2014 – the IV National Congress on Interoperability and Security), which will be held on the 19th and 20th of February in Madrid, and in which the researchers will present their findings. These include a proposal for best practices for unification in the creation, presentation and automated reading of the CSV of electronic documents by Spanish public administrations. In fact, Valid@doc has been designed to resolve critical issues in the system, which were identified thanks to a study of electronic documents from one hundred of the most representative head public offices in Spain, as well as of the handling of those documents in the registry area of the Leganés city hall.
“The city government’s collaboration with the University has allowed us to test our project in a real and practical scenario, especially at a time when the administrations are in a period of transition, moving from a traditional model of public services to the current one, which requires citizens to have electronic access to those services,” comments Pilar Aránzazu Herráez. Thus, the project is now in a testing phase. According to the researchers, the next step will be to attempt to validate the system in general administration offices of the national government. “After that, and once we have that “know how”, we will be able to put the tool into use in a more formal way in various different administrations,” points out Javier García Guzmán, of UC3M’s Computer Science Department. “That would be when the creation of a single official area for CSV validation would go from being a challenge to becoming a reality that would position Spain in the lead in the field of electronic administration,” he concludes.
Moreover, according to the researchers, this system would resolve the current problem of having an automatic, unified validation for all public administration. The new model in use allows us to conjure up the real danger of a break in the chain of legality of the printed documents whose original is an electronic document with CSV, since in many cases they are treated as simple photocopies. The unification of criteria in the generation and presentation of the CSV will allow greater usability, accessibility and security for the administration as well as for the public. “It will be much faster, given that any citizen will be able to access a single head office, and will not have to look for that of every emitting entity, which held the risk of having to guarantee the legal validity of each and every one of those individual head offices”, explains Pilar Aránzazu Herráez.